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From an article by Tampa Tribune boxing writer Anwar Richardson:
Tampa promoter Terry Trekas (One Punch Productions, Inc.) outlines what it takes to put on a boxing show:
A. Site Selection
In choosing a site, the budget and expected crowd size are the biggest factors.
1. PRICE - INCLUSIVE OF?
a. Lighting? If not, negotiate and find lighting contractor
b. DJ? If not, negotiate and contract with a DJ
c. Tables/chairs/linens? If not, make arrangements for rentals
d. Security/ushers? If not, obtain outside security
e. Off-duty police (required by commission)? If not, order from correct municipality
f. EMTs and ambulance (required by commission)? If not, order from correct municipality
g. Set-up and takedown? If not, hire appropriate staff to handle
h. Food and beverage? If not, negotiate and contract with caterer
i. Servers? If not, hire appropriate servers to handle food and beverage
j. Space for dressing rooms and box office? Coordinate space usage
k. Weigh-in - at venue or off site? If off site, negotiate deal
l. Ground transportation? If not, make transportation deal with limo company
m. Hotel accommodations? Included? Discounts? If not, make hotel deal and/or trade out
n. Parking? Valet? If not, arrange for
B. Advertising
1. PRINT MEDIA
a. Sell sponsors on logo placement, etc.
b. Posters/flyers - design, produce
1. Must have photos of key fighters
2. Must have logos of key sponsors
3. Must be visually appealing
4. Mailing list/manual distribution to gyms, bars, etc.
5. Event night program - bout sheet, etc.
2. RADIO SPOTS
a. Do ticket giveaways
b. Negotiate deal for spots with stations
3. PRESS RELEASES
a. Local media
b. Internet sites
c. E-mail and fax blasts
4. TV SPOTS - Not really necessary or within budget if crowd is less than 1,500
5. TICKETMASTER - Get tickets on sale, and on the Web listing
C. The Show
1. THE CARD
a. Choose fighters to be on card - in-house fighters/local gyms/main event local, or from another promoter?
b. Secure matchmaker services
c. Matchmaker to obtain opponents for fighters chosen to be on card
d. Review/approve matchmaker choices
e. Contracts for both sides of the fight
f. Order Fight Fax report on all fighters - review for record accuracy and any suspensions
g. Submit bouts for approval to commission
h. Replace any rejected bouts
i. Confirm/obtain required medical clearance for all fighters
j. Arrange travel/hotel accommodations for out-of-town fighters and their corner
k. Monitor weight and conditioning of all in-house fighters (our guys)
l. Order the required medical and general liability insurance - make sure commission and venue has copy
m. Order gloves and other supplies such as gauze, tape, autograph gloves, giveaways, etc.
n. Make sure sponsors are taken care of; i.e., banner placement, announcements, etc.
o. Deal with bout fallouts because of to sparring injuries, sickness and other reasons
p. Spend twice as much on last-minute replacement fighters
q. Provide excuses/encouragement for the other 20 local fighters that you couldn't get on the card
2. PERSONNEL
a. Secure ring announcer
b. Confirm EMTs and ambulance
c. Confirm off-duty police
d. Make sure again your competitor has not pretended to be you and tried to call and cancel the EMTs or the police to mess up your show
e. Confirm ring rental with contractor - arrange venue access
f. Confirm details and start times with lighting contractor, DJ and videographer.
g. Confirm again with commission all bout approvals and all missing medicals
h. Confirm arrival times with security team
i. Confirm pick-ups and drop-offs with limo company
j. If you haven't sold it to an advertiser, make a deal for round-card girls.
k. Staff for box office, will call, glove removal, card girl assistance, etc.
3. COMMISSION
a. Hotel accommodations for out-of-town officials
b. Get officials' pay sheets from commission - do the pay envelopes
c. Advise as to location and time of weigh-in
d. Get them whatever else they need
4. TICKETS
a. Collect money and remaining tickets from fighters
b. Distribute ad tradeouts and comp tickets
c. Take 350 phone calls from all the people wanting free tickets
d. Pick up will-call list and remaining tickets from Ticketmaster
e. Make sure your VIP comps are taken care of
5. WEIGH-IN
a. Deal in place for meal after weigh-in? If not, get out wallet
b. Have fruit plate and beverages available
c. Distribute credentials
d. Announcements, etc.
e. Wait the required two hours for any fighter not making weight, or compensate other side of fight to accept weight as is
6. SHOW
a. Make sure all fighters show up by 6 p.m.
b. Water and ice in dressing rooms?
c. Pay envelopes for fighters ready?
d. Set up will call and box office.
e. Security/police in place by 6:30.
f. Deal with the 20 people who think they should get in free because their cousin knows a guy who used to live next to a guy who.
g. Room set up properly? If not, correct it.
h. Programs on chairs?
i. Lighting set properly?
j. Commission ready?
k. Lighting tech and DJ in place?
l. DJ has bout order for music cues?
m. Insurance claim forms ready just in case?
n. Make sure announcer has any bout changes, celebrity introductions, other announcements, etc.
o. Deal with the usual fighter who forgets the mouthpiece, cup, tape, gauze, trunks, shoes or who knows what.
p. Cross your fingers and open the doors.
7. AFTER SHOW
a. Make sure everyone got paid.
b. Post-event tax form and check to commission.
c. Transportation in place for out-of-towners back to airport?
d. Venue taken down and put away our banners? Pick up Monday?
e. Dressing rooms clear?
f. Rental items set for return and didn't disappear?
g. Everyone knows about date of next show?
h. Relax … take a breath.
i. Read review on *********.com emphasizing minor lighting snafu or small scuffle in crowd, and downplaying great matches and happy standing-room-only crowd.
j. Deal with the 25 calls from people who lost their cell phone, keys, medications, purses, glasses, etc.
Tampa promoter Terry Trekas (One Punch Productions, Inc.) outlines what it takes to put on a boxing show:
A. Site Selection
In choosing a site, the budget and expected crowd size are the biggest factors.
1. PRICE - INCLUSIVE OF?
a. Lighting? If not, negotiate and find lighting contractor
b. DJ? If not, negotiate and contract with a DJ
c. Tables/chairs/linens? If not, make arrangements for rentals
d. Security/ushers? If not, obtain outside security
e. Off-duty police (required by commission)? If not, order from correct municipality
f. EMTs and ambulance (required by commission)? If not, order from correct municipality
g. Set-up and takedown? If not, hire appropriate staff to handle
h. Food and beverage? If not, negotiate and contract with caterer
i. Servers? If not, hire appropriate servers to handle food and beverage
j. Space for dressing rooms and box office? Coordinate space usage
k. Weigh-in - at venue or off site? If off site, negotiate deal
l. Ground transportation? If not, make transportation deal with limo company
m. Hotel accommodations? Included? Discounts? If not, make hotel deal and/or trade out
n. Parking? Valet? If not, arrange for
B. Advertising
1. PRINT MEDIA
a. Sell sponsors on logo placement, etc.
b. Posters/flyers - design, produce
1. Must have photos of key fighters
2. Must have logos of key sponsors
3. Must be visually appealing
4. Mailing list/manual distribution to gyms, bars, etc.
5. Event night program - bout sheet, etc.
2. RADIO SPOTS
a. Do ticket giveaways
b. Negotiate deal for spots with stations
3. PRESS RELEASES
a. Local media
b. Internet sites
c. E-mail and fax blasts
4. TV SPOTS - Not really necessary or within budget if crowd is less than 1,500
5. TICKETMASTER - Get tickets on sale, and on the Web listing
C. The Show
1. THE CARD
a. Choose fighters to be on card - in-house fighters/local gyms/main event local, or from another promoter?
b. Secure matchmaker services
c. Matchmaker to obtain opponents for fighters chosen to be on card
d. Review/approve matchmaker choices
e. Contracts for both sides of the fight
f. Order Fight Fax report on all fighters - review for record accuracy and any suspensions
g. Submit bouts for approval to commission
h. Replace any rejected bouts
i. Confirm/obtain required medical clearance for all fighters
j. Arrange travel/hotel accommodations for out-of-town fighters and their corner
k. Monitor weight and conditioning of all in-house fighters (our guys)
l. Order the required medical and general liability insurance - make sure commission and venue has copy
m. Order gloves and other supplies such as gauze, tape, autograph gloves, giveaways, etc.
n. Make sure sponsors are taken care of; i.e., banner placement, announcements, etc.
o. Deal with bout fallouts because of to sparring injuries, sickness and other reasons
p. Spend twice as much on last-minute replacement fighters
q. Provide excuses/encouragement for the other 20 local fighters that you couldn't get on the card
2. PERSONNEL
a. Secure ring announcer
b. Confirm EMTs and ambulance
c. Confirm off-duty police
d. Make sure again your competitor has not pretended to be you and tried to call and cancel the EMTs or the police to mess up your show
e. Confirm ring rental with contractor - arrange venue access
f. Confirm details and start times with lighting contractor, DJ and videographer.
g. Confirm again with commission all bout approvals and all missing medicals
h. Confirm arrival times with security team
i. Confirm pick-ups and drop-offs with limo company
j. If you haven't sold it to an advertiser, make a deal for round-card girls.
k. Staff for box office, will call, glove removal, card girl assistance, etc.
3. COMMISSION
a. Hotel accommodations for out-of-town officials
b. Get officials' pay sheets from commission - do the pay envelopes
c. Advise as to location and time of weigh-in
d. Get them whatever else they need
4. TICKETS
a. Collect money and remaining tickets from fighters
b. Distribute ad tradeouts and comp tickets
c. Take 350 phone calls from all the people wanting free tickets
d. Pick up will-call list and remaining tickets from Ticketmaster
e. Make sure your VIP comps are taken care of
5. WEIGH-IN
a. Deal in place for meal after weigh-in? If not, get out wallet
b. Have fruit plate and beverages available
c. Distribute credentials
d. Announcements, etc.
e. Wait the required two hours for any fighter not making weight, or compensate other side of fight to accept weight as is
6. SHOW
a. Make sure all fighters show up by 6 p.m.
b. Water and ice in dressing rooms?
c. Pay envelopes for fighters ready?
d. Set up will call and box office.
e. Security/police in place by 6:30.
f. Deal with the 20 people who think they should get in free because their cousin knows a guy who used to live next to a guy who.
g. Room set up properly? If not, correct it.
h. Programs on chairs?
i. Lighting set properly?
j. Commission ready?
k. Lighting tech and DJ in place?
l. DJ has bout order for music cues?
m. Insurance claim forms ready just in case?
n. Make sure announcer has any bout changes, celebrity introductions, other announcements, etc.
o. Deal with the usual fighter who forgets the mouthpiece, cup, tape, gauze, trunks, shoes or who knows what.
p. Cross your fingers and open the doors.
7. AFTER SHOW
a. Make sure everyone got paid.
b. Post-event tax form and check to commission.
c. Transportation in place for out-of-towners back to airport?
d. Venue taken down and put away our banners? Pick up Monday?
e. Dressing rooms clear?
f. Rental items set for return and didn't disappear?
g. Everyone knows about date of next show?
h. Relax … take a breath.
i. Read review on *********.com emphasizing minor lighting snafu or small scuffle in crowd, and downplaying great matches and happy standing-room-only crowd.
j. Deal with the 25 calls from people who lost their cell phone, keys, medications, purses, glasses, etc.
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